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A report can be used to suggest changes to how you work, to communicate your value to funders, or to share good practice with other organisations.
It can also be the starting point for reporting in creative formats. Before you write, plan your headings and subheadings. Most evaluation reports will include the following sections. You should also report on intended outcomes that have not been achieved outputs - what has been delivered, when and to whom.
You should also report on how satisfied beneficiaries were with your outputs processes - information about how you delivered your outputs.
Description means presenting what the data tells you. You might describe, for example, what outcomes were achieved, by whom and in what circumstances. Interpretation moves beyond description to say what the data means — make sure you word your report clearly so the reader can tell when you are describing data and when you are interpreting it.
To help you interpret data, you could: For example, if two groups had very different outcomes, what factors might have led to this?
How do you know? When you interpret your data, you could discuss: Understanding this may help you make decisions about future service planning. Knowing about this will put you in a good position to improve your work.
It may also be useful to share with partners or funders to improve practice in the sector answers to your evaluation questions.
When you planned your evaluationyou may have had two or three key questions you wanted it to answer. For example, you may have wanted to know whether your service works equally well for all groups.
Use subheadings to structure your ideas Subheadings will make your report clear for your readers. Looking back at your evaluation framework or theory of change can help you generate ideas for subheadings. It often makes sense to have a subheading for each intended outcome.
Sometimes you will have collected data about the same outcome from a range of different sources such as questionnaires, interviews, observation or secondary data.
When you analysed your data, you probably looked at each source separately. In your report, it usually makes sense to write about all the data relating to each outcome together rather than having separate sections on data from different sources.
Choose how to present your data A common mistake is to try to present all your data, rather than focusing on what is most important. It helps to narrow down to what people reading your report need to know.
You could consider the following points. Which key numbers do your audience need to know?
Decide whether to report using percentages, averages or other statistics. Think about whether you need to compare numerical data for different groups. You may want to look at whether men were more likely to experience outcomes than women, for instance. Read our guide on analysing quantitative data.
Which quotations will help you illustrate your themes? Choose quotations that bring your outcomes to life. Read our guide on analysing qualitative data.
What visual aids will you use? Diagrams, graphs or charts should be used to highlight the most important information, rather than information which is less relevant.
Here are some examples of misleading charts.An example of writing a report is to include a proper introduction before the body and writing a conclusion at the end of the report.
The writer should strive to communicate the message as .
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In this Article: Article Summary Following Protocol Describing What Happened Editing Your Report Sample Police Report and Things to Include Community Q&A If you're a police officer or security guard, knowing how to write up a 88%(99). Some Thoughts on the Format for a Psychological Report The following format is one that evolved over several years with input from a variety of psychologists.
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